A. What are your marketing an… Product. What types of offer do they respond best to? Hosting an online group is a great way to engage your audience with a live Q&A session. Access to a database of 850 trivia questions – including 180 holiday trivia questions. Their interests? Just like with an in-person event, defining the goals and objectives of your virtual event is a crucial step in planning. There is a wide range of costs for event hosting solutions, from a few hundred dollars to hundreds of thousands. Marketing will play a big part at getting people excited about your event. How did you first learn about the event? Depending on the event and the scope of feedback, the questions could be asked in different ways, like… Measure the value of an event by asking these important questions on your post virtual event survey. In order to establish long-term relationships, you’ll want to develop a thorough plan for making sure the right people are contacted with the right message at the right time in the wake of your event. Be Sure to Watch Episode 1: Taking Your Physical Event Virtual Episode 2: How to Choose the Right Virtual Event Platforms Episode 3: How to Map Out An Engaging Audience … A virtual event is built around content, attendee engagement, and data. The SC20 Store closed on December 9, 2020. Content format and quality are more important now than ever. Hopin allows you to manage your event from inception to follow-up: you can manage registration, sell-tickets, create virtual meeting rooms, analyze event data and more all from their easy-to-use platform. Reach out to blog@swag.com for a chance to be featured. And we’re right there with you! Think about how much you have budgeted for each individual chunk of the event. Define your attendee personas the same way you would in a regular situation. Is the program for employees? So spend as much time as you can considering the audience engagement strategies and ask yourself these questions: And that’s a wrap! So hiring the best in the field is a big step towards success. © 2016-2020 Swag.com. How To Convert Your In-Person Event To A Virtual Event, are now scrambling to figure out how to replicate the in-person experience in a virtual environment, you shouldn’t opt for a jack-of-all-trades style of platform, Engagement will be the word to live by when it comes to your virtual event, Top Tips for Hiring Event Production Companies. Responsibility In Events: What If Someone Gets Sick? And we’ve also offered a Zoom review for virtual events. hbspt.cta.load(430132, '09bd674c-d97a-4d8c-88c2-43fc7e40f08d', {}); Endless Events are the nationwide, event production Einsteins. Here’s a round-up of the different formats along with some of the best virtual events platforms you can use. How familiar or active are they with basic social media? Virtual Events: Six Questions to Ask Yourself to Ensure Success! Q. Plan to stay in the virtual event after the scheduled time has concluded to answer additional questions, save chat panels and Q&A for post-event follow-up. But at the end of the day, when meeting with a virtual event production company, you’ll still want to offer as much information as possible on this front. How satisfied were you with the event? If planning regular, in-person events wasn’t already hard enough, 2020 delivered a whole new world of things to consider with the rise of virtual events. Make sure you have a solid plan in place to keep track of registrants, and use marketing to keep your virtual even front of mind as it draws closer to kickoff. Review the FAQs […] So imagine that anything was possible for y… This will be a great starting point for what you’d want your virtual event to look like. Some probably didn’t even cross your mind! Video and audio quality will take the front stage at your virtual event. Q. I have over 100 sessions, is it possible for me to go virtual? You’ll need to find a way to stay connected with registrants, and keep them excited about your virtual event. First things first, you have to remember that there are many things about in-person events that still apply to virtual events. stand out. New registrants may view a video of the event. Virtual events offer a lot of brand new possibilities. Virtual Event Tip Sheet: Five Key Questions. Erin Booker. Most planners. It will make things a lot easier for both parties, so get reading! The size of your event, the goals you set for it, your goals, and your budget will all interact to create a venn diagram where the perfect software lives right in the middle. All Rights Reserved. If you’re not sure, tell them what the number was for the AV and production section of your in-person experience. Virtual events are rife with potential for amazing experiences, but just as rife with obstacles that can make for disappointing affairs if not dealt with properly. The same way your in-person events have goals, so do your virtual ones. And there are plenty of things to consider and check off the list. Virtual events offer a brand new world of possibilities. It has different event “areas” like you would have at a physical event, such as a stage, sessions, expo booths and networking area. Related content: 9 Swag Ideas To Make Your Virtual Event More Engaging. There’s plenty of choice but that also means there are things to consider you probably wouldn’t have to think about when planning an in-person event. Maximize public participation in future events by finding out what keeps people coming back for more. Vibe Interactive Whiteboard: Your New Ally For Amazing Events. Now, if you ask yourself all of these questions before meeting with a virtual event production company, you’re in for a good call. Features like Q&A, chat, polling, and whiteboard offer a variety of ways for attendees to stay engaged and connected during virtual … The best way to measure the success of your event is using analytics. Play as many times as you want. Frequently Asked Questions about Virtual Event. Walk the production company through all the people who are involved in planning the event and what their roles are. Because let’s face it – this is probably a brand new territory for you. We’ll continue updating this page to ensure you’re prepared for your virtual experience. But first, consider the following: Engagement will be the word to live by when it comes to your virtual event. Social media campaigns and email reminders are a great place to start. More inspiration: 7 Ideas for Virtual Event Follow-Up. Virtual Event Elements. Your quiz event will be listed in ‘Pending Quiz Events’ within your player account, simply press ‘Play’ within 2 hours of the start time you will see the countdown to your quiz. Options include password sent to registration database, user and password login, Google/Facebook single sign-on, and more. What will this look like at your event? That being said, there are ways to make virtual events successful, but it takes careful planning, great data, and agility. What’s the why behind it? Answering these questions will help you avoid tripping over virtual-event s tumbling blocks , such as rely ing too much on technology or production services to lift a physical agenda and shift it into a n online venue . Product Tour; Questions; Live Polls; Quizzes; Live Video Integration; Analytics; Integrations; Product tour. Custom Logo products, bulk promotional merchandise, gifts, giveaways and items that we know you’ll love. Don’t forget to use tools to arrange interaction outside of sessions such as attendee networking and sponsor/exhibitor showcases to keep it exciting! Be as specific as possible. This way, they know what will be and won’t be possible for your virtual event. Ask follow up questions about the most important aspects of the event, like the keynote speaker. What are their jobs? Most-Asked Nonprofit Virtual Event Questions. You need to have a solid gasp of your audience’s general psyche. And we’re right there with you! We help companies create custom promotional products that make your brand So it’s paramount that you share the information with the people who’ll be putting the event together! If so, share them with the production company so they can integrate them into your virtual event. What is the goal of your event? This is an open-ended question that helps you understand what aspects of your event contributed to satisfied attendees’ experiences – and are worth repeating at future events. Compile a list and make it convincing! Strategy for a virtual event will invariably involve different skills than those demanded from an in-person experience. This way, they can align themselves with the goals of your event, and put together an experience that matches exactly what you want to accomplish and offer your attendees. Because let’s face it – this is probably a brand new territory for you. Do you already have registration or networking tools? Most planners are now scrambling to figure out how to replicate the in-person experience in a virtual environment. A personalized note, along with a branded item can go a long way in leaving a lasting impression. Post recording links, referenced or shared content from the event, poll results or next steps in the space or agreed location before the event. You may pre-record some sessions, so it’s much more manageable during the event. If you’re new to virtual events, this is a great opportunity to ask your attendees if they enjoyed the new format. If everything was possible, what would the virtual experience look like?Virtual events offer a lot of brand new possibilities. Also, keep in mind that digital fatigue is a real thing, aso offering some variety (and breaks) between long event activities can help keep people engaged. Live tweeting . Then, incorporate survey questions around those components. If you’re planning a virtual event, you’ll want to have a meeting with a virtual event production company ASAP. You can create a totally customized event based on the type of content and experience you want to deliver. So imagine that anything was possible for your event, without technological or budgetary constraints. check out our blog series all about the topic! (e.g. Virtual events can still include entertainment. Post-event surveys can tell you exactly what attendees, sponsors, and stakeholders loved about your event and what you … If virtual events are new to you, you’re in luck: there are several ways to find out if your event was successful to learn how to improve it. Other fantastic options include “choose your path” activities and team workshops, or you could share solution demonstrations while answering questions from your online audience. First, let's take a look at the context that has shaped the virtual event solution market as we know it today. Gamification can encourage attendee participation, 5 Creative Ways to Rethink Virtual Events in 2021 from Attendease, Virtual Sales Kickoff Ideas To Help Your Team Crush 2021, 5 Easy Steps to use Gamification to Increase Virtual Event Engagement, 7 2021 Virtual Event Engagement Ideas From 2020’s Most Creative Events. You need to get creative in order to innovate engaging activities for your virtual audience. Blog, Virtual Events, Virtual Experiences. Much like you would do with an in-person event, there are things you need to somewhat solidify before jumping into a call. At the end of an event, no matter how wonderful the experience, attendees do not want to fill out a pages-long survey. The max number of questions should be 10, but 3–5 questions … ; Choose from 14 trivia themes – including 4 holiday themes! The right questions can help you gauge the success of the event overall. Are they more inclined to partake in virtual event planning? Hire a local artist to provide a virtual concert. You’ll need a plan to move between speakers, breakout sessions, one-on-one meetings and other elements of your event— all as seamlessly as possible. Which one would fit your event best? If you’re not sure whether or not what you have planned is enough to keep attendees hooked, having someone on your side to help you source the right kind of content will be a good idea. Just because you can doesn’t mean you should. No matter if you’re hosting a webinar or a virtual tradeshow, perfecting the content and flow of your virtual event is key. Virtual events are reliant on technology companies and the hosting software they provide to create digital spaces to meet in. What would you want it to look like? 5. Your speakers and presenters have a tough job. What are you needs before and after the event? So to help you out, we’ve compiled a list of 45 questions you want to ask yourself prior to scheduling this meeting. We’ve already covered the reasons why. Every attendee has a unique experience, so it is essential to understand every individual’s opinion. 1) Who? Networking? Absolutely. How are you planning on creating hype and keeping it alive leading up to the event? Skip to main content. Give as much detail as you can when meeting with a virtual event production company. So what kind of bandwidth are we looking at here? Our Virtual Event Capabilities and FAQs; An overview of Five Virtual Event Formats; 10 Tips To Help You Webcast From Home; Who’s Answering. What are you doing to make your virtual events successful? Start an online discussion by live tweeting an event, asking a question, or hosting an Ask Me Anything. Who are they? Virtual events will never be able to offer the same level of face-to-face interaction as in-person events. At this point, you’ll want to define why you’re putting together this event, and what you’re hoping to achieve. Choosing the right hosting software makes all the difference! Here are a few other ideas: More inspiration: 7 Virtual Event Engagement Ideas From 2020’s Most Creative Events. Samples include: Content; Sessions; Navigation; Exhibitors; Event duration; Event time (i.e. Or are you inviting prospects or customers? Swag Idea: Send custom stickers to attendees that can be shared on social media! Brandt Krueger Presents: A Live Stream Horror Story! If you want to take it to the next level, you can use a swag giveaways link to easily give small pieces of swag to your audience with just a few clicks. How to host a virtual event (and tools that can help) There are a variety of ways to host a virtual event. Big or small, general or technical, there are special considerations that make virtual events of all kinds successful. Gameplay works in Zoom, Teams, Webex, and any video conferencing software. You’re actually competing with the whole Internet, books, their kids, and many other things. Think about what metrics you want to closely monitor throughout the experience. Live Q&A On Your Virtual Event Questions Cramer On Demand. Don’t overwhelm your attendees: break up longer events into multiple sessions. Set expectations and manage for success by answering these five (not so) basic questions about your virtual program. Event planners in the virtual event space must be certain they are asking the right questions in the buildup to their event. So before meeting with a virtual event production company, start by asking yourself the general questions you would ask normally for any event: A pivotal piece of your virtual event will be the platform. Virtual event panels and forums - Live-stream from your New York Office or your San Francisco home. Remember that you’re competing for your attendees’ attention in a completely different spectrum when calculating this! The following questions will assist those who participate in the live presentations remaining in this series. Would this be of interest to you? So hiring the best in the field is a big step towards success. Give proper consideration to the resolution. Educational? General, breakout, or entertainment? There is plenty of opportunity for evergreen content with virtual events. Hopin makes customizing your event easy. Good Internet connection is a non-negotiable in the scope of virtual events. If virtual events are new to you, you’re in luck: there are several ways to find out if your event was successful to learn how to improve it. Would you like to have this at your event? Be it a small gathering, conference, sports event, fundraisers, trade shows, capturing the valuable feedbackhas become essential for businesses, associations, or even non-profit organizations. Even amazing presenters can’t do much with boring content. Think about them and write them down so you can present them when meeting with a virtual event production company. How tech-savvy are they? These survey questions can be asked for public events, training courses, conferences, conclaves, exhibitions, and webinars. And if you’re unsure whether or not they can pull it off, having someone train them is a huge plus. 2. And most importantly, do you need help with it? Preparing for a Virtual Event Learn how to make the most of a virtual event with The MBA Tour, where you’ll have the opportunity to connect with leading business schools from around the world, gain access to exclusive panels and discussions, and network with admissions professionals, alumni and fellow candidates (learn more here). We take care of the AV, event production, & the event technology so your job is as easy as possible. And the right virtual event production company will jump at the opportunity to help you with all of this! The company will appreciate getting as much information from you as possible. To skip straight to the questions, click here. Ask participants to rate the date, location, speakers, vendors, and catering of the event. Know exactly who you’re trying to captivate with this event so you can relay the information when meeting with a virtual event production company. 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